I already written some articles on Google Drive, such as How to Backup and Synchronize using Google Drive and Directly save Gmail attachments to Google Drive and in today post I’m going to share some more google drive tips.
Google Drive Tips 1: How to Share Files or Documents from Google Drive
To send files/documents you have two options either send it through Email attachments or send a direct link to download attachments. Below I’m sharing both methods.
Share Files/Documents Using Gmail Attachments:-
Step 1:- Go to your google drive account and choose any of file/documents which you want to upload and then click on the share icon on the top, you can also get this option by simply right-click on the file and then click on share.
Step 2:- Now sharing setting for that file will open in a pop up window, here you can find who have ownership of that file and documents viability.
Step 3:- Now type the email in the add people link, and then choose file permission according to your need, such as they can edit file, can comment file or only able to view file.
Step 4:- you can also add a notify message and then click on Share & Save button.
Share Files/Documents Using Direct link:-
This option is specially for large files.
Step 1:- Go to Sharing Setting of the files and then click on the change to open the visibility options.
Step 2:- Now you have two options, either make your files/documents searchable on Internet then chooses Public on the web or access your files only those who have link of your files then click on Anyone with the link. For both of these Sign-in is not required.
Step 3:- Now a URL link will be available on your sharing setting page, you can share this link via Gmail, Facebook, Google+ or twitter.
Google Drive Tips 2: How to access Google Drive Files/Documents Offline Using Chrome Extension:-
Step 1:- First of all go to your drive account and then click on the gear icon(settings icon) and click on Set up docs offline.
Step 2:- Now on Next pop up windows first allow offline docs and then click on install from chrome web store.
Step 3:- After installing extension, you can find two options added to settings menu, View offline docs and Stop using Docs offline.
Step 4:- Now whenever you don’t have internet connection you can visit offline drive via this link, https://docs.google.com/offline
Google Drive Tips 3: Keyboard Shortcuts for Google Drive:-
Keyboard shortcut for Select and Navigation:-
|j||Navigate to and highlight next item in list|
|k||Navigate to and highlight previous item in list|
|x||Select/unselect the highlighted item|
|⇓||Select next item in list|
|Shift + ⇓||Select next item in list while leaving the current selection selected|
|⇑||Select previous item in list|
|Shift + ⇑||Select previous item in list while leaving the current selection selected|
|Shift + a||Select all|
|Shift + n||Select none|
Keyboard Shortcut For Create New:-
|Shift + t||Create a new text document|
|Shift + p||Create a new presentation|
|Shift + s||Create a new spreadsheet|
|Shift + d||Create a new drawing|
|Shift + c||Create a new collection|
Keyboard Shortcut For Go:-
|g then n||Access navigation panel|
|g then l||Access list of documents|
|g then c||Access collections|
|g then d||Access details pane|
Keyboard Shortcut For Menus:-
|c||Show the create new menu, use arrow keys to select an item to create|
|u||Show upload menu|
|a||Show actions menu|
|r||Show sort menu|
|v||Show view menu|
Keyboard Shortcut For Action:-
|o or Enter||Open item|
Keyboard Shortcut For Application:-
|/||Go to search box|
|d||Show/hide details pane|
|? or Ctrl + /||Access shortcuts help menu|
If you Know any other google drive tips then share with our readers.